Landlord Information Form

1About you

Who you are and how we reach you. If the property is jointly owned, we'll ask about the other owners next.

Title

First name *

Last name *

Email *

Phone number *

Company name

Your address *

Search by postcode, then pick your address — or enter it yourself.

Do you live in the UK? *

YesNo

Photo ID

A passport or driving licence — we need this to verify who we're acting for.

UploadPassport or driving licence · PDF, JPG or PNG

2Ownership

We're required to confirm who owns the property, and that you have permission to let it.

Are you the sole legal owner of the property? *

YesNo

Is the property freehold or leasehold? *

FreeholdLeaseholdNot sure

Is there a mortgage on the property? *

YesNo

Can you provide proof of ownership? *

Yes, I'll upload itNo, please download our title deeds from the Land Registry (£7 recharge)

3The property

The property you're letting, and anything we should know before we market it.

Address of the property you're letting *

This is the address we'll advertise, so it's worth picking it from the search rather than typing it.

Rent you'd like to achieve (£ per month) *

When is the property available?

Anything we should know? Tick all that apply

I object to sharersI object to childrenI object to petsI object to a 'To Let' board

Under the Renters' Rights Act a tenant's request to keep a pet can't be unreasonably refused — we'll talk you through what that means for your property.

Type of heating & water heating system *

How many full sets of keys can you provide? *

I can provide at least 2 full sets

One set goes to the tenant, one stays with us for emergencies. If you can't provide two, we can cut keys from a master set at an additional cost.

Is there a burglar alarm?

YesNo

Licensing

Letting a property that needs a licence without one is an offence, and a tenant can apply to reclaim up to 12 months' rent. If you're not sure, say so — we'll check with the council for you.

Will the property be let as a House in Multiple Occupation (HMO)?

YesNoNot sure

Is the property in a selective or additional licensing area?

YesNoNot sure

4Utilities & services

So we can transfer accounts to the tenant on move-in, and find the right valve in a hurry.

District council *

Electricity supplier *

Gas supplier

Water supplier *

Location of fuse box *

Location of stopcock *

Location of water meter

Location of gas & electricity meters *

5Appliances & what's included

Anything you leave behind stays your responsibility to repair, so it's worth being specific.

What's included with the property?

Do you have the instruction manuals?

Yes, I'll pass them onNoSome of them

6Certificates & safety

Upload what you have — we'll arrange anything that's missing. Expiry dates let us diarise renewals so nothing lapses mid-tenancy.

Energy Performance Certificate *

EPC expiry date

UploadEPC · PDF, JPG or PNG

Gas Safety Certificate *

Gas certificate expiry date

UploadGas Safety Certificate · PDF, JPG or PNG

Electrical report (EICR) *

EICR expiry date

UploadEICR · PDF, JPG or PNG

Oil safety certificate

UploadOil safety certificate · PDF, JPG or PNG

Legionella risk assessment *

A legionella risk assessment can be completed by any competent person — including you. If you'd rather do it yourself, download our template and upload the completed form below.

UploadLegionella risk assessment · PDF, JPG or PNG

Boiler service record

UploadBoiler service record · PDF, JPG or PNG

Working smoke detectors *

How many?

Where are they?

Expiry dates

One working alarm on every storey is a legal minimum.

Carbon monoxide detectors *

How many?

Where are they?

Expiry dates

Required in any room with a fixed combustion appliance — a gas boiler, wood burner or open fire.

Documents attached: 01KB

Photos straight from your phone are fine — we shrink them for you, and there's no limit on how many you send. Don't worry if you can't find everything; submit what you have and we'll chase the rest.

7Managing the let

How you'd like us to handle things once a tenant moves in.

Out of hours, who should tenants contact?

Contact meContact the appropriate contractor

General maintenance and repairs

Always contact appropriate contractorsI will complete general repairsOther

Would you like us to complete an Inventory & Schedule of Condition report? (fees apply)

Yes pleaseNo thanks

Landlord insurance

Optional — we can put you in touch with our insurance partner for a quote. You'll need buildings cover in place that permits letting either way.

Buildings & contents

I'm interestedNot interested

Rent guarantee

I'm interestedNot interested

8Payment details

Where your rent should be paid. These details go straight to our accounts team.

Is this a business or personal account?

PersonalBusiness

Name of bank

Name as it appears on your account *

Sort code *

Account number *

Do you use an accountant?

YesNo

9Before you submit

How we look after the information you've given us.

We use these details to market and manage your property — which means sharing what's relevant with tenants, contractors, utility companies, the council and our referencing provider. Your bank details are used only to pay your rent. We keep everything in line with our Privacy Policy, and you can ask us to delete it at any time.

I'm happy for Clarke Properties to process my details as described above. *I'm also happy to be contacted by one of Clarke Properties' trusted partners about insurance, utilities or mortgages. (Optional)

Our Terms of Business are sent separately for signing — everyone named on the Land Registry title will need to sign before we can market the property.